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From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and for Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation (PECF). Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences. As part of the PECF, St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.
The St. Albans Upper School Administrator provides principal support and direction for the logistical and organizational operations of the Upper School and coordinates and supports key administrative functions for the Head of the Upper School, the Dean of Faculty, and the Academic Dean. The Upper School Administrator reports to the Head of the Upper School
Areas of Responsibilities
- Liaison to parents, students and general STA community - field phone calls and walk-ins regarding general information and the daily life of the Upper School in a way that reflects the philosophy and mission of the School.
- Communications - work with the Head of Upper School and the Communications Office to create and maintain the Upper School calendar on MySTA, as well as to track and work on both weekly news and annual letters to families about upcoming Upper School activities.
- Attendance Supervision and Collection - supervise attendance data in MySTA, work with families to locate absent students, update attendance reports throughout the day; oversee and coordinate the faculty and student lunch table assignments and attendance collection; work with the Upper School Head and Deans to oversee and regulate student parking.
- Hiring Support - work with the Dean of Faculty in arranging visits for Upper School job candidates and faculty hires.
- Subbing Support - work with the Dean of Faculty in arranging for class coverage and faculty substitute teachers.
- Special Events Coordination - support the Upper School in preparation of various important events, including Student Registration and Orientation Day (locker assignments, coordination with registrar, etc.), Back-to-School Night (coordination with IT and registrar, distribution of schedules and name badges, room assignments for NCS teachers, catering, etc.), Homecoming and other Dances (work with the Upper School Head and Deans to coordinate catering, decorations, music, etc.), Christmas House Tours, etc.
- Prize Day and Commencement Coordination - work with the Headmaster, the Associate Head, and the Head of the Upper School on Prize Day and Commencement ceremonies, including collecting departmental and fellowship information; procuring prizes; preparing the Prize Day script for the Headmaster; ordering and proofing diploma shells and calligraphy; ordering gowns and hoods; contracting with the stained-glass fabricator; ordering and proofing composite photos; working with the Cathedral and catering on set-up; etc.
- Facilities/Space Liaison - represent the Upper School in Facilities meetings and reserve spaces on Rentals/Facilities calendar for Upper School events and meetings.
- Book Purchasing - work with Academic Dean, Department Chairs, and faculty as the contact person and liaison with our book purchasing vendor for Upper School courses.
- Upper School Office Supplies and Mailings - purchase supplies and stationery for the Upper School office and faculty as needed; collect, assemble, and distribute materials for the Upper School mailings; support the Communications Office in the creation of daily planners.
- General Support for the Upper School and Faculty - perform other duties to support the efficient and effective operation of the St. Albans Upper School, as assigned by the Head of the Upper School and Dean of Faculty.
Professional Experience & Qualifications - All candidates will be considered, but preference will be given to candidates with experience in school settings.
Education: Bachelor’s degree
Preferred Qualifications
- Experience and a willingness to work with adolescents and adults;
- Strong interest in collaborating with faculty;
- Strong organizational and relational skills;
- High degree of initiative to anticipate needs and respond accordingly;
- Excellent written and oral communication skills;
- Ability to negotiate, mitigate conflict, and build relationships;
- Ability to maintain confidentiality and handle sensitive issues with appropriate discretion;
- Knowledge of word processing, spreadsheets, email, calendar, document distribution, and network software;
- Facility with both the Google and Microsoft Office Suites, and the ability to learn and adapt quickly to new software.
Personal Characteristics
- Commitment to St. Albans School’s values;
- Good character, kindness, and an open heart and mind;
- Integrity and honesty, with the highest ethical standards;
- Personally accountable; assumes ownership, control, and accountability for all areas of responsibility and commitments made to others;
- Accessible and responsive; serves others through collaborative problem-solving and openness to new ideas;
- Passionate, collaborative, strategic, and smart with a hands-on, task-minded orientation;
- Strong team player with high EQ, making it a key priority to develop strong relationships with faculty, staff, and students at all levels at the school;
- Invests the time to be a visible, engaged, and engaging presence on campus;
- Ability to establish trust and credibility;
- Flexible and receptive to change.
