"In a mere 3 days, I gained a network of friends and a greater knowledge of what it takes to always 'be better'."

Tiffani Echeverria
Assistant AD, Duchesne Academy of the Sacred Heart
ADTC Attendee

AD Training Camp July 2025

This 3-day professional development course is for new and aspiring ADs. Our staff, with more than 100 years of collective athletic administration experience, will share their knowledge and expertise on dealing with personnel and parents, best practices for hiring, communication, equipment management, legal issues, budgeting, and building your program for the future.

Through educational presentations and exercises, the AD Training Camp will help you increase your knowledge of education-based athletics for students and strengthen the quality of student experiences through better administration.

Who, Where, When?

The AD Training Camp is open to aspiring Athletic Directors and sitting ADs with less than five years of experience.  (We offer the AD Retreat for those more advanced in their careers and seeking a professional development opportunity.)

Successful completion of the Camp will earn a certificate for 24 Continuing Education Credits. Attendees will be responsible for application of these CECs.

The 2025 AD Training Camp will be held at the Omni Hotel in Charlottesville, Virginia, the home of ST Search & Consulting.  This intensive program commences with a reception on Monday evening, July 7, and concludes on Thursday, July 10.

Registration

Registration is limited to 35 participants. The registration form will serve as your application and participants will be notified of their selection by email and will then have 30 business days to pay the registration fee.  No refunds of registration fees will be issued.

The registration fee is $1,295. This fee will cover most meals. Registration is not complete until registration fee payment has been received.

Registration available soon.

Schedule

Date

Time

Topic/Activity

July 6

5:30-7:00 PM

Welcome Reception

July 7

7:00-8:15 AM

Buffet Breakfast (provided)

8:30-9:30 AM

Designing and establishing your program and its role in your school and building your team (Tim W.)

9:45-10:45 AM

Managing Your Meetings: Coaches, Parents, Students (Angela)

11:00-12:00 PM

A: Dealing with Parents/B: Booster Clubs (Larry/Tim G.)

12:00-1:00 PM

Buffet Lunch (provided)

1:00-2:00 PM

A: Managing your facilities/B: What to do when you are drowning (Alan/Angela)

2:15-3:15 PM

Event Management: Plan and Process (Alan/Angela)

3:30-4:30 PM

Defining and promoting your culture (Tim G.)

4:45-5:45 PM

Round Table 1

6:30-9:00 PM

Dinner (provided) Kardinal Hall

 

July 8

7:00-8:15 AM

Buffet Breakfast (provided)

8:30-9:30 AM

Handbook Development (Alan)

9:45-10:45 AM

Communications: Internal and External (Larry)

11:00-12:00 PM

Emergency and Crisis Management (Alan)

12:00-1:00 PM

Buffet Lunch (provided)

1:00-2:00 PM

Hiring, mentoring, evaluation, and training your staff (Tim G./Larry)

2:15-3:15 PM

Calendaring: Being proactive, not reactive (Larry)

3:30-4:30 PM

Budgeting for short and long-term (Angela/Tim W.)

4:45-5:15 PM

Round Table 2

6:00 PM

Free for dinner and activities/networking

July 9

7:00-8:00 AM

Buffet Breakfast (provided)

8:15-9:00 AM

"You Make the Call" Round Table

9:00-9:30 AM

Single Gender Program Leadership (Angela/Alan)

Casting a Vision for Your Program (Tim G.)

9:30-10:15 AM

K-8 Program Design and Leadership (Larry)

Designing Your Future (Tim W.)

10:15 AM

Conclusion


Attendees Say . . .

I can't say enough about how wonderful and informative this conference was!  All the presenters were extremely knowledgeable and (dare I say) entertaining.  The amount of insight and information I walked away with will be beyond beneficial to me and my Athletic Department.  I love how they have done all the "hard work" and presented me with all that worked vs. all that didn't work for them.  The venue/hotel was great because the classes were right there, and I didn't need to Uber anywhere, as well as there was a nice outdoor mall right next to the hotel.  I have every intention of attending the AD Retreat next year.  A huge thank you and kudos to Southern Teachers, Tim Green, and all the staff/presenters . . . very well done!

Jennifer Maes, Athletic Director
The Meadows School

The Southern Teachers Agency Athletic Directors Training Camp was an exceptional experience. The diverse range of topics covered left me feeling empowered and enlightened to navigate the athletic waters in our school setting. The presentations were top-notch, and the small group discussions after each session provided practical applications for our schools. The social meet-and-greet events and group meals fostered a strong sense of community. The quality of the food was excellent, keeping us energized to engage in the sessions. Overall, this transformative training camp provided valuable insights and tools for success in my role as an assistant athletic director. Highly recommended! A special thanks to Dr. Tim Green and the Southern Teachers Agency for organizing such an incredible event!

Ryan Smith, Assistant Athletic Director
Louisville Collegiate School

The AD Training Camp was organized and very intense.  The meetings were extremely relevant and informative of all things related to athletics.  I really liked the fact that the presenters were able to talk from experience because they have all been in athletic leadership or currently are in athletic leadership and can offer real-life examples and solutions to challenges and/or situations that may arise in athletics.  It was a great meeting, and it was worth the time and money to attend!!

Mary Taylor Cowles, Assistant Athletic Director
Ensworth School


Staff

Tim Green

Dr. Tim Green serves as Southern Teachers' Director of Athletics and is the creator of this AD Training Camp, our AD Mentoring Services, and our School Athletics Assessments. During his 32-year career in schools, Tim served as a teacher, coach, P.E. Department Chair, and Director of Athletics.  His successful record of independent-school athletics leadership includes oversight of teams, coaches, budget development, athletics facilities, mentoring programs, coaching staff evaluations, professional development, and athletics capital improvements.  He has served on countless collegiate and independent-school committees and is certified at the highest level (Certified Master Athletic Administrator) by the NIAAA.


Angela Passafiume

Angela has 15 years combined experience as an Athletic Director at the Walden School and Assumption High School before starting her current position as AD at Mercy Academy. She has also been involved in sports administration outside independent schools, spending 5 years as the Assistant Commissioner of the Kentucky High School Athletic Association. She also chaired the National Federation of High School Officials Committee, and served on the National Federation of High Schools Field Hockey Rules Committee and the University of Louisville Sports Administration Program Advisory Committee, among others. In 2020, she was voted Kentucky's Athletic Director of the Year by her peers.


Larry Salley

Larry Salley spent 25 years as a successful cross-country and track coach in South Carolina. His track and cross-country teams won 18 state titles (including a run of 8 straight titles in his final eight seasons), and produced over a hundred individual event state championships. Many of his athletes went on to compete successfully at the college level and one currently runs professionally. Additionally, members of Larry’s teams hold 18 current individual and team state records. Larry has also spent 9 years as an Athletic Director, overseeing 60 teams and winning 66 state championships and six consecutive state President’s Cups.


Timothy Williams

After 10 years as the Director of Athletics at Princeton Day School, Tim recently moved to the University School of Milwaukee where the athletic program consists of 75 teams participating in 25 sports and run by over 100 coaches. He also served as Vice President of the New Jersey Independent School Athletic Association and President of Women's Ice Hockey League of the Mid-Atlantic. As a coach and then as an AD, Tim has been repeatedly successful in raising athletics participation rates and expanding programs to middle schoolers, opening to door athletics for ever more students.


Alan Donhoff

Alan recently retired after forty-two years at Saint Xavier High School in Louisville, Kentucky, where he started his career teaching math and coaching basketball, before moving into school administration as an Assistant Principal and then Athletic Administration.  During his 25-year tenure as AD, he over saw a multi-million dollar renovation of the entire athletic complex; began new programs in Lacrosse, Ice Hockey, Rugby, Bowling, and Bass Fishing; led the program to win 90 state championships in sports sanctioned by the Kentucky High School Athletic Association (KHSAA) and an additional 51 state titles in sports not currently sanctioned statewide.  He served as a member of the KHSAA Board of Control for 8 years as well as serving as the Board’s President.  In 2012 he was selected by his peers as Kentucky’s High School Athletic Director of the Year.



More from Past Attendees

“Since I just completed my first year as an Athletic Director, I found the two-day workshop very informative. Presenters were willing to supply info and answer questions. The topics were all relevant and presentations were kept to one hour, which allowed for a variety of subjects. I would recommend it to other AD's. Presenters were knowledgeable and had many years of experience as AD's.”

Phil Weiner
Athletic Director
The Calverton School

“I thoroughly enjoyed the 2022 Athletic Directors Training Camp. The sessions were full of valuable information and the presenters shared a wealth of knowledge gained from decades of experience. The opportunity to meet and learn with other athletic administrators was incredible, and our discussions throughout the three days created a new network of contacts that will undoubtedly benefit us all in the future.”

Angel Trimble
Assistant AD / Sports Information Director
Charlotte Latin School

"ADTC is a phenomenal way for young or aspiring Athletic Directors to expand their knowledge of our industry while making long lasting connections with other Athletic Directors of independent schools. Tim and his team do a wonderful job not only disseminating information, but also providing wonderful opportunities to network, engage in meaningful conversations, and have a great time while doing so!"

Matt Levin
Director of Middle School Athletics
Palmer Trinity School

“I can't even begin to describe how great this experience was both personally and professionally. Tim Green and Southern Teachers Agency ran a first-class event, and I look forward to seeing where it goes from here. Relationships built, and a lot of great takeaways!”

Wright Ward
Associate Athletic Director
Randolph School

“The conference was professionally and efficiently managed and organized. Each of the five mentors were genuinely interested in sharing their knowledge, tips and skills and the dos and don'ts of the profession in order to help the attendees grow in the field and become the best ADs possible.”

Jeff Romero
Dean of Athletics
McCallie School

“I am so honored to have taken part in the AD Training Camp that Southern Teachers hosted this year in Charlottesville. From the moment I arrived, it was an inviting and friendly atmosphere from the staff to fellow attendees. The entire week was so well planned and never wasted a minute of time. Each speaker gave insightful information that showcased the ins and outs of how to better professionally and personally. In a mere 3 days, I gained a network of friends from all over the south and a greater knowledge of what it takes to always ‘be better’. “

Tiffani Echeverria
Assistant Athletic Director
Duchesne Academy of the Sacred Heart


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